Agenda
1. To elect a Chairman
2. To sign the declaration of office
3. To receive apologies for absence
4. To receive disclosure of local and/or disclosable pecuniary interest
5. To elect a vice chairperson.
6. To confirm the Minutes of the Meeting of 14th April 2025
7. Public participation for 10 minutes for members of the public to address the Council.
8 To receive a report from Emmaus
9. Annual Procedures
9.1 To review delegation arrangements for committees, sub committees, employees and other local authorities, including Terms of Reference for committees.
9.2 To receive nominations for existing committees and elect members
9.3 To appoint any new committees, confirming terms of reference, membership numbers, receive nominations and elect members
9.4 To review and confirm that Standing Orders remain appropriate
9.5 To review and confirm that the Financial Regulations remain appropriate
9.6 To review and confirm inventory of land and assets including buildings and office equipment
9.7 Confirmation of arrangements for insurance cover in respect of all risks
9.8 To review and confirm the councils and/or staffs subscriptions to other bodies
9.9 To review and confirm the Councils complaints procedure
9.10 To review and confirm the council’s procedures for handling requests made under the Freedom of Information and data protections legislation
9.11 To review the Council’s employment policies and procedures;
9.12 To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or General Power of Competence
9.13 To review the council’s policy for dealing with the press/media
9.14 To confirm payments made by direct debit remain valid
9.15 To confirm that the Bank Mandate signatories remain valid
9.16 To agree the dates and times of meetings for the next year
10 Financial Matters
10.1 To receive statement of accounts and agree monthly payments- previously circulated
10.2 To confirm Bank reconciliation to 31.3.2025 and agree who will undertake the next one
10.3 To confirm Income and expenditure to 30th April 2025
10.4 To confirm the signatories for the Bank accounts and confirm that mandate remains valid.
10.5 To approve the Internal Auditors report
10.7 To approve the Annual Governance Statement on the Annual Return at as 31/3/2025
10.7 To approve the Statement of Accounts on the Annual Return as at 31/3/2025
10.8 To note that dates of the electors rights as starting 3rd June 2025 and ending 14th July 2025
10.9 To confirm the Internal Auditor for 2025-2026
11 To receive any reports and agree any actions from the following:
11.1 Highways
11.2 Footpaths &Bridleways
11.3 Crime stats
11.4 Clerks Report
11.5 Borough Councillors report
12 Planning
12.1 To receive an update on outstanding planning applications.
12.2 To ratify any responses to planning applications considered under Clerks delegated powers.
12.3 To consider and agree a response to planning applications 25/00709/FUL and 25/00710/LBC Single storey rear extension following demolition of existing conservatory, infill living room door opening and adjust existing Kitchen window to form a new external door opening: Victoria Farm House,8 Bridgend
13 To consider the matter of the Vehicle activated signs within the village, and agree any actions
14 To consider the matter of coping on the Baptist Churchyard Wall and agree any actions
16 To consider the matter of the Carlton war dead list now that the notice board has been removed from the Baptist churchyard and agree any action.
17 To receive matters of interest from Councillors for inclusion on next available Agenda and agree what will be placed on Facebook.
18 Date of Next Meeting