You are hereby invited to the Annual Meeting of the Parish Council to be held on Monday 13th May 2024 at 7.30pm at Carlton Village Hall
Agenda
1. To elect a Chairman
2. To sign the declaration of office
3. To receive apologies for absence
4. To receive disclosure of local and/or disclosable pecuniary interest
5. To elect a vice chairperson.
6. To confirm the Minutes of the Meeting of 8th April 2024
7. Public participation for 10 minutes for members of the public to address the Council.
8 To receive a report from Emmaus
9. Annual Procedures
9.1 To review delegation arrangements for committees, sub committees, employees and other local authorities, including Terms of Reference for committees.
9.2 To receive nominations for existing committees and elect members
9.3 To appoint any new committees, confirming terms of reference, membership numbers, receive nominations and elect members
9.4 To review and confirm that Standing Orders remain appropriate
9.5 To review and confirm that the Financial Regulations remain appropriate
9.6 To review and confirm inventory of land and assets including buildings and office equipment
9.7 Confirmation of arrangements for insurance cover in respect of all risks
9.8 To review and confirm the councils and/or staffs subscriptions to other bodies
9.9 To review and confirm the Councils complaints procedure
9.10 To review and confirm the council’s procedures for handling requests made under the Freedom of Information and data protections legislation
9.11 To review the Council’s employment policies and procedures;
9.12 To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or General Power of Competence
9.13 To review the council’s policy for dealing with the press/media
9.14 To confirm payments made by direct debit remain valid
9.15 To agree the dates and times of meetings for the next year
10 Financial Matters
10.1 To receive statement of accounts and agree monthly payments- previously circulated
10.2 To confirm Bank reconciliation to 31.3.2024 and agree who will undertake the next one
10.3 To confirm the Income and Expenditure to 31.3.2024
10.4 To confirm Income and expenditure to 30th April 2024
10.5 To approve the Internal Auditors report
10.6 To approve the Annual Governance Statement on the Annual Return at as 31/3/2023
10.7 To approve the Statement of Accounts on the Annual Return as at 31/3/2023
10.8 To note that dates of the electors rights as starting 3rd June 2024 and ending 12th July 2024
10.9 To confirm the Internal Auditor for 2023-2024
10.10 To consider the matter of internet Banking for the Parish Council and agree any actions
10.11 To confirm receipt of Community Infrastructure Levy funds and agree if these should be moved on an interest bearing account
11 To receive any reports and agree any actions from the following:
11.1 Highways
11.2 Footpaths &Bridleways
11.3 Crime stats
12 Planning
12.1 To receive an update on outstanding planning applications.
12.2 To ratify any responses to planning applications considered under Clerks delegated powers.
– Borough wide street licence application Singh T/A Smiths Ices- no comment
12.3 To consider the street licence application for Ginos Soft Whip and agree a response
13 To discuss the matter of landscaping plans for the development on The Causeway
14 To consider the matter of proposed development on Carlton Road Turvey and the impact it will have on Carlton
15 To consider the quotes for the bi annual tree survey and agree actions
16 To consider the matter of a handyman and agree actions.
17 To consider the questionnaire from Bedford Borough Council on the EV strategy and agree a response.
18 To receive the clerks report- information only.
19 To receive the Borough Councillors report- information only.
20 To receive matters of interest from Councillors for inclusion on next available Agenda and agree what will be placed on Facebook.
21 Date of Next Meeting